Thank the Volunteer Recorder

Being a team recorder can be quite the chore, so it's no surprise that many team members try to avoid it. However, some people don't mind doing it, are good at it, and will either offer to do it or accept the role if asked. If your team is lucky enough to have a volunteer recorder, please remember to thank them profusely and frequently for their efforts. And it wouldn't hurt to get them a coffee, soda or other treat from time to time. A volunteer recorder who does a good job is a strong asset to any team effort.

On a slightly different note, some team facilitators needing a recorder will attempt to get an outspoken team member, one who tends to monopolize much of the conversation, to do volunteer. If the outspoken team member accepts, becomes the recorder and does the job well, the team should see a reduction in conversation domination time. If the team leader who uses this approach has any luck, the monopolizer will be less outspoken thus leaving room for others to participate in the conversation. And, of course, the team gains a volunteer recorder who in turn should be thanked profusely (see above paragraph).

About me: Dan Pelley teaches Participative Management, a 16-hour program concerned with the idea of encouraging all employees of a company to share their ideas, opinions, knowledge and skills in a process of continuous improvement. Topics include the levels of a participative environment, team formats and structures, leadership skills designed to empower employees at an appropriate controlled pace, how to conduct productive team meetings, and coaching and facilitation skills that support team member integration and positive team dynamics. The program is offered to companies as an on-site program, and it is also offered on an open enrollment basis in Danielson, CT and Lincoln, RI. Click here to see program learning objectives.

Copyright © 2009 Daniel W. Pelley
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